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General Coordinator, Collections

Classification Information

Collections
Collections maintains and manages collections with regard to storage and accessibility of materials which may include special or historical collections. Responsibilities include labeling, shelf preparation activities, bindery operations and associated vendor relationships, material transfers and associated records updates, space and equipment needs, and associated budgetary considerations.
Individual Contributor
In an individual contributor role, the positions work is primarily achieved through individual efforts or by participating as part of a team. Individual contributors may: Coordinate, influence, or review the work of others. Be the authority on a given program or process. Lead teams. A range of knowledge, complexity, autonomy, and impact may be needed to achieve results at certain levels. Individual contributor roles are reflected in the Academic Administration, Development, General Administration, Technical/STEM, and C1-C4 of the Clinical tracks.
Level 2
Intermediate: These positions require some experience and education but are not expected to act independently.
G - General Administration
Roles that are in administrative/ professional non-student facing functions.

Position Summary

The General Coordinator within Collections is responsible for supporting the organization, management, and accessibility of library collections, with a particular focus on storage and preservation. They assist in tasks such as labeling, shelf preparation, and coordinating bindery operations. The coordinator is also involved in managing relationships with vendors, ensuring that materials are transferred efficiently, and that associated records are consistently updated. Additionally, they help assess the space and equipment needs of the collections, contributing to the planning and organization of resources to support optimal storage and preservation of materials. This position requires intermediate-level experience and education, where the General Coordinator works closely with the Collections team to facilitate day-to-day operations. They are expected to assist with organizing and maintaining the collections to ensure their accessibility for academic purposes. The coordinator also plays a role in supporting budgetary planning related to collections management, including assisting with resource allocation for materials, equipment, and other operational needs. As an individual contributor, the General Coordinator collaborates within a team but does not operate with a high degree of independence. While they may not have the final authority on major decisions, they play an essential role in coordinating processes and ensuring tasks are completed effectively and efficiently. Their responsibilities require a strong understanding of collections management, organizational skills, and an ability to influence processes within the scope of their duties. The General Coordinator is instrumental in ensuring that the collection management practices align with Library Services’ objectives and academic needs.